Pan-canadian public health network council report and policy recommendations on the use of antivirals for prophylaxis during an influenza pandemic
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Annex 3.7–Report on Citizen and Stakeholder
Deliberative Dialogues on the Use of Antivirals for Prophylaxis
Submitted
by Communications:
Intended
for:
Task Group on Antivirals for Prophylaxis
Contents
Executive Summary
Context
Part I: Process
- The
Deliberative Dialogue Methodology
- The
Elements of the Dialogue Process
- Dialogue
Objectives
- TGAP
Dialogue Sessions
- Regional
Citizen Dialogues & Quebec Dialogue
- First
Nations on Reserve Session
- National
Stakeholder Sessions & Target Group Recipient Sessions
- Pedagogical
Tools and Materials
- Evaluation
Framework
Part II: Dialogue Results –
What We Heard
Part III: Process Observations,
Evaluation and Next Steps
- Were the overall objectives established for the Dialogue sessions
met?
- Did Deliberative Dialogue prove to be an appropriate methodology for
assessing the views of participants in relation to the issues in
question?
- Was the process developed under TGAP’s direction an effective
one?
- Is additional evaluation required and, if so, what should be the
priorities?
Part
IV: Annexes (Forthcoming)
- Annex A:
Schedule of Dialogues
- Annex B:
Participant Workbook
- Annex C:
Core Presentation
- Annex D:
TGAP Issues Framing Report
- Annex E:
Participant Surveys/Questionnaires
- Annex F: Evaluation
Framework
- Annex G:
EKOS Final Report
Executive Summary
The Task
Group on Antivirals for Prophylaxis (TGAP) opted to use a
“deliberative dialogue” technique to assess the views of
citizens (including First Nations on Reserve) and stakeholders on
whether governments should stockpile antivirals for prophylaxis and,
if so, which groups should have priority access to the stockpile.
Deliberative
Dialogue offers policy-makers a deeper insight into the values and
“common ground” of participants in relation to a
particular set of issues and in relation to alternative courses of
action through dialogue and interaction. Deliberative Dialogue
outputs can provide a sound reference framework for assessing
complex, ethically fraught policy choices.
Eleven
separate dialogues were convened between November 2006 and February
2007, including: 6 regional citizen sessions (including 1 in Quebec);
1 First-Nations on Reserve Session; 2 National Stakeholder Sessions;
and, 2 Target Group Sessions. The Citizen Sessions were co-hosted by
the provinces/territories.
Following
a detailed education session, participants were asked to reflect on
the pros and cons of three different approaches:
Approach 1: Minimize Serious Illness and Death (“Minimize
serious illness and death by providing antivirals for prevention to
take care of the most vulnerable”)
Approach 2: Keep Society Functioning (“Maintain basic
health, social and economic functions by providing antivirals for
prevention to essential workers”)
Approach 3: Minimize Governments’ Role (“Trust
institutions and individuals to make their own decisions about
whether or not to stockpile antivirals for prevention”)
Participants’
views on these approaches and on priority group rankings were
assessed before and after the Dialogues to enable assessment of
whether participants’ views changed over the course of the
process. Participants were also specifically asked whether
governments should in fact proceed with stockpiling antivirals for
prophylaxis. A comprehensive evaluation framework was developed and
applied to the process.
Salient
findings include:
- While
there are some discernable differences of perspective across the
various Citizen, First Nations, National Stakeholder and Target
Group sessions, from a public policy perspective, these differences are not significant enough to require any variation in either
the decision confronting policy makers or in future information or
outreach.
-
Of the three approaches presented, participants rated Keep
Society Functioning highest. Minimize Serious Illness and
Death also enjoyed considerable (though less) support while Minimize Governments’ Role rated lowest. In the
post-dialogue questionnaire, overall support for the first two rated
approaches rose, but decreased for the third.
- There
is an overall and unambiguous consensus that governments should
create an additional national stockpile of antivirals to be used for
prophylaxis for specific and limited use.
- Notwithstanding
this general consensus, support for creating this additional
stockpile of antivirals for prophylaxis appears nuanced. In the
Dialogues, participants expressed significant concerns about the
“unknowns” including: safety, effectiveness and equity
considerations; and opportunity costs. They also expressed a range
of views in regard to what role and responsibility individuals and
institutions should have in deciding whether to use antivirals for
protection. As such, there was also a general consensus that their
use be limited to as few people as necessary to obtain results.
- In
terms of the “core values” participants appear to want
expressed in the decisions taken in relation to this issue, pragmatism rated highest. Consistent with this, participants
felt it important to focus scarce resources on health and emergency
workers- not because they were at greater risk (although for some
participants this was a factor) but because they played an important
role in keeping society functioning and containing the spread.
- Participants
also stressed the need for strong government leadership and
for knowledge to be widely shared and transparent in order to
avoid public outrage and potential anarchy. (i.e., Governments have
a “duty” to be proactive in keeping the public informed
about an outbreak, what the plans are for dealing with it, and for
reassuring them that these plans have been objectively developed
based on the best available information and will be applied fairly.)
- While
compassion was a strong value for participants and there was
significant discussion over the course of the Dialogues on issues
related to equity and fairness, for most participants,
“pragmatism” nonetheless took precedence.
- Many
participants concluded society had an “obligation” to
take every reasonable step to protect the health and safety of those
individuals (and to a lesser extent their immediate families) likely
to find themselves on the front-lines of a pandemic response.
Hence, they viewed the provision of antivirals for prevention for
these health care and emergency workers – even if they were
not entirely convinced they would ultimately prove effective –
as reasonable, fair and necessary. (There was also support for the
notion of reciprocity: the responsibility of those receiving
the medications to actually show up for work and to complete the
course of treatment.)
- In
terms of priority rankings, citizens rated front-line health care
workers with close patient contact the highest (and those without
close patient contact second highest). Support for emergency workers
rated lower and was essentially in the same general range as that
for vulnerable groups. (Within the “vulnerable”
category, children rated the highest.)
- For
target group members and stakeholders, the results were less
ambiguous, with health care workers with close patient contact rated
the highest, followed closely by other health care workers
(regardless of patient contact). Emergency and essential workers
ranked second highest, while vulnerable groups ranked last.
- There
was also support for the notion that, once the needs of health care
and emergency workers had been addressed, society had a duty to “do
right” for the most vulnerable segments of society –
with children being given precedence over other potential
“vulnerable” categories.
- Participants
strongly emphasized the need for early and sustained public
education in relation to pandemic preparedness generally, but also
in the event of a positive decision on stockpiling so that citizens
understand there is an evidence-informed policy in place with clear
rules that will be consistently applied.
- Participants
also strongly recommended additional research to address current
knowledge gaps which they tended to characterize as “significant”.
Accordingly, it would not be unreasonable to conclude that
availability of new information in regard to risks/benefits might
yield different results.
- At
the First Nations on Reserve session in Edmonton, some participants
spoke of the need for decision-makers to recognize the potential
contribution of traditional medicine to pandemic planning and
response efforts.
Finally,
a number of suggestions are proposed for further evaluation of the
process by participants, by TGAP and other decision-makers and by
those responsible for the delivery of the Dialogues themselves.
Certain of these evaluation proposals recognize the need for
participants whose views are being assessed to be apprised of how the
Dialogue results were taken into account in formulating
recommendations or policy decisions on the broader issues associated
with stockpiling publicly-funded antivirals for prophylaxis.
VALUES EXPRESSED
BY CITIZENS AND STAKEHOLDERS CONCERNING THE USE OF ANTIVIRALS
FOR PREVENTION
Pragmatism
- Protect
those needed to keep society functioning
- Need
for an “insurance policy” for prevention and to slow
the spread
- Flexibility
of approach to adapt to new information, uncertainties of virus
Fairness and Equity
- Equal
access to protection, regardless of income, geography, etc.
Compassion for the vulnerable
- Right
thing to do, but will also ease burden on the health care system
Knowledge
- Keep
public informed as a principle (but also to control fear/panic)
Reciprocity
- Have
an obligation to protect those individuals on the “front
line” of the pandemic response
- Those
receiving antivirals for prophylaxis have a duty to “show
up for work”
Transparency
- The
public must understand who is being protected, and why
Leadership
- Trust
in governments to make a decision with best information
possible, and to make more information available
Context
Through
the Public Health Network Council (PHN Council), the Government of
Canada and provincial and territorial jurisdictions have continued to
refine and update the landmark February 2004 Canadian Pandemic
Influenza Plan for the Health Sector (the Plan).
The use
of antivirals for treatment is an integral part of the Plan and
accordingly, some 55 millions doses of antivirals are being
stockpiled across the country. More recently, the PHN Council has
focused its attention on formulating a national policy recommendation
to Canada’s Health Ministers on the prophylactic use of
antivirals in a pandemic. To that end, the PHN Council established a
Task Group on Antivirals for Prophylaxis (TGAP) to provide advice on
whether antivirals drugs should be used to prevent illness during an
influenza outbreak and if so, who should have priority for receiving
them (priority recipients).
TGAP
subsequently developed a comprehensive work plan for ensuring the
advice it provides the PHN Council is informed by seven inputs:
scientific, legal, and ethical reviews, a
federal/provincial/territorial logistics review, First Nations and
Inuit considerations, and a review of international best-practices
and the policies of international bodies. TGAP’s work plan
also recognizes the critical importance to policy-makers of hearing
from Canadian citizens, First Nations, national stakeholders, and
potential priority recipients on these issues as one of the seven
inputs.
For the
sake of brevity, this report is divided into four parts as follows:
Part I describes the process used by TGAP to engage citizens,
First Nations, national stakeholders and potential priority
recipients on the broad issues associated with the potential use of
antivirals for prevention in a pandemic.
Part II summarizes the results of the process, highlighting
areas of common ground and divergence within and across each of the
11 separate sessions the process entailed. This section also
incorporates the results of the February 16-17 2007, citizen dialogue
session in Montreal convened by the Government of Quebec using an
identical methodology and similar pedagogical materials as were used
in citizen sessions elsewhere in Canada. This section summarizes
some of the highlights of the larger report on the Dialogue Process
prepared by EKOS Research and expands on the significance of certain
findings.
Part III provides observations on the process, evaluation and
next steps.
Part
IV comprises seven annexes.
Part I: Process
1.The
Deliberative Dialogue Methodology
After
considering the merits of various alternative engagement
methodologies including focus groups, town hall meetings,
quantitative public opinion research and online surveys, TGAP opted
to use a “deliberative dialogue” technique as its
instrument of choice.
The
deliberative dialogue process differs from other research designs in
that it offers an opportunity to gain a deeper insight into the
values and “common ground” participants involved in the
process share in relation to a particular issue or set of issues.
While traditional public opinion research and focus group
methodologies provide for “top-of-mind” responses,
deliberative dialogue has a different emphasis. It is premised on
first providing a broad and ideally representative cross-section of
participants with the opportunity to gain a deeper understanding of a
particular set of issues, alternate courses of action to address
them, and the consequences flowing from these actions. It then
brings individual participants together to engage in a broader group
discussion of the issue and of the trade-offs associated with these
courses of action.
There are
no right or wrong answers; the process does not require participants
to choose from among competing options or approaches. Rather, it is
designed to allow participants to identify what elements they like or
dislike about them, and if necessary, to propose alternative ones
more compatible with their values and priorities.
In the
context of the dialogues on antivirals for prevention, the common
views, values and priorities of participants that have emerged from
the process and that are reviewed in Part II provide a reference
framework governments can use to develop a national policy
recommendation on the issue.
2.The
Elements of the Dialogue Process
The
essential components of each of the 11 separate dialogue sessions
(Annex A) that were convened were virtually identical- save for where
noted below. For example, all sessions were 1.5 days in duration and
had the same format and time allocation; participants received the
same information package in advance of the session, and a common
workbook at registration; surveys and questionnaires were also
largely identical. In terms of the mechanics of the process:
- Participants
for each citizen dialogue session were randomly recruited using
standard recruitment methodologies. Prior to being selected,
participants were asked to respond to a series of demographic and
attitudinal questions (these are detailed in the EKOS Final Report
on the process). Another 100 or so randomly selected residents from
the region where participants were drawn were also surveyed on the
same issues. This was done to establish that the top-of-mind views
of those who participated in the dialogues were essentially similar
to those of the broader community from which they were drawn.
- Participants
in the Citizen, First Nations on Reserve, and Target Group Dialogues
each received a $175 incentive for participating in the session and
had eligible transportation and accommodation costs paid. National
Stakeholder representatives did not receive this incentive but did
have their travel expenses covered.
- Every
participant in the Deliberative Dialogue process received a short
information package in advance of the meeting comprising:
- a
letter co-signed by the Chief Public Health Officer for Canada and
the Chief Medical Officer of Health for the jurisdiction in which
the session was taking place, thanking them for agreeing to
participate and outlining the process and expectations (the letter
was reviewed and approved by TGAP);
- the
first half of a Workbook describing the essential elements of the Canadian Pandemic Influenza Plan for the Health Sector and
providing general information on the influenza virus, the history
of influenza pandemics, the expected impact in Canada of a pandemic
outbreak and the measures governments have taken and are
considering in anticipation of a pandemic, including the use of
vaccines and antivirals for treatment. It concludes with a brief
discussion of the potential uses of antiviral medication for
prevention, emphasizing that the benefits and risks of using them
remain largely unproven. The Workbook (Annex B) contents were
developed in consultation with and reviewed and approved by, TGAP.
- Each
Dialogue Session lasted 1.5 days, beginning on Friday evening and
ending Saturday afternoon. The Friday session consisted of a 2.5
hour information/education session, and the all-day Saturday session
consisted almost exclusively of facilitated dialogue.
- At
registration, participants were asked to complete an initial
questionnaire assessing, among other things, their top-of-mind
responses to three hypothetical approaches for using publicly funded
antivirals for prevention. They then received a complete Workbook
that included the initial information package they had received
earlier by mail, as well as an agenda for the Dialogue session,
rules of engagement and detailed information about three
hypothetical approaches regarding the use of publicly funded
antivirals for prophylaxis in a pandemic and arguments “in
support” and “against” each approach. These
approaches are discussed on the next page.
- Once
participants were assembled around a horse-shoe shaped table, a
facilitator at the front of the room welcomed them, introduced the
Chief Medical Officer of Health for the province or territory (or
his or her designate) and invited participants to briefly introduce
themselves and speak to their interest in the session. The Chief
Medical Officer of Health then went through a carefully scripted
PowerPoint presentation (Annex C) that reviewed the history and
science of pandemics; information on what is known about the use of
vaccines and antivirals for both treatment and prevention; as well
as other materials in the Workbook and the arguments for and against
the three hypothetical approaches.
- The
local/provincial pandemic preparedness plan was also described in
the context of this presentation. Participants were actively
encouraged to ask questions to clarify information and to discuss
issues. Following the presentation and question and answer session,
participants were asked to review the information in their Workbooks
and arrive the next morning with any questions they wanted
clarified.
- The
next morning began with the facilitator asking participants if they
had any additional questions for the Chief Medical Officer of Health
vis-à-vis the materials or scenarios, and then providing an
overview of the process. Participants were then asked to share
their own personal experiences with a public health emergency in
order to encourage dialogue and provide a sense of context for the
discussion. Following this short discussion, the facilitator asked
participants to focus on the following question:
“On
what basis should publicly funded antivirals for prevention be
provided during an influenza pandemic?
- Three
approaches were described for the purposes of discussion:
Approach
1: Minimize Serious Illness and Death
(Minimize serious illness and death by providing antivirals for
prevention to take care of the most vulnerable)
Approach
2: Keep Society Functioning
(Maintain basic health, social and economic functions by providing
antivirals for prevention to essential workers)
Approach
3: Minimize Governments’ Role
(Trust institutions and individuals to make their own decisions about
whether or not to stockpile antivirals for prevention).
- These
three approaches were developed by TGAP pursuant to a rigorous
“issues-framing” session. During this session, TGAP
assessed the issues and implications associated with various
potential courses of action and their practical and political
viability as “values-based” policy options. These
approaches were then focus-tested with citizens to ensure they
constituted “realistic” policy choices for which a
reasonable degree of public support could be expected and then
further refined (Annex D).
- The
facilitator emphasized that the approaches were not current policy
options being considered, but “scenarios” designed to
generate dialogue, and that none of the three approaches was
mutually exclusive. They were then told the approaches were based
on the following assumptions:
- publicly
funded antivirals for treatment will be available to everyone who
requires them;
- it
will take at least 6 months to produce sufficient vaccine to
immunize all Canadians because production of vaccine can only begin
after the particular influenza virus is known;
- it
would not be feasible to give antiviral drugs for preventive use to
all 33 million people in Canada; and
- the
pandemic will be of moderate severity.
- Participants
were then asked to discuss the merit of the three approaches.
Following a lunch break, participants then formed smaller breakout
groups to discuss what aspects of the three approaches they liked,
did not like, and why. The results of these individual breakout
sessions were then presented back to the plenary, and areas of
consensus and disagreement across the groups in relation to each
approach noted on a flip chart.
- After
a short break, participants were again asked to form breakout
groups, this time to reflect on what they had learned thus far and
based on this, to discuss what types of categories of individuals
they believed should be considered priority recipients for publicly
funded antivirals in the event of a pandemic. Again, the results of
these individual breakouts were reported back to the plenary and
areas of consensus and divergence noted on a flipchart
- Participants
were then asked to complete a post-Dialogue survey (Annex E) that
sought to assess whether their top of mind views on the issue had
evolved since the start of the dialogue process and if so, how and
why.
- Next,
participants were asked to consider whether there were any
additional issues or elements governments needed to consider when
coming to a decision on whether or not to make publicly funded
antivirals available for prevention in a pandemic. Following this
discussion, participants were asked to complete a final
questionnaire which asked them whether, based on what they had
learned over the course of the past day-and-a-half, they felt
governments should provide publicly funded antivirals for protection
in a pandemic, and why. The questionnaire also asked them to
describe how they typically obtained information about public health
issues and what types of public education efforts or materials they
would counsel governments to use in relation to pandemic influenza.
- After
closing comments by participants, facilitators and hosts,
participants were asked to complete an evaluation of the process
itself.
3. Dialogue Objectives
The
dialogues were developed to meet three over-arching objectives:
- To
better understand the expectations and perspectives of citizens,
potential target group recipients and national stakeholders (as
expressed in separate deliberative dialogue sessions) in relation to
the formulation of a national policy recommendation on the use of
publicly funded antivirals for prophylaxis in a pandemic influenza
outbreak;
- To
enable decision-makers to attenuate potential criticisms of the
difficult policy choices that may be required vis-à-vis the
use of antivirals for prophylaxis by demonstrating that a broad and
inclusive process of dialogue and reflection preceded the decision;
- To
demonstrate the value and benefits of involving citizens and other
key constituencies and stakeholders in structured deliberative
dialogue processes on difficult, ethically fraught public policy
choices that may be associated with pandemic influenza outbreaks.
4. TGAP
Dialogue Sessions
The
process undertaken by TGAP and reported on in Part III comprised 11
separate sessions as follows:
- 5
Regional Citizen Dialogue Sessions
- 1
Citizen Dialogue Session convened by the Government of Quebec using
an identical methodology and tools as TGAP
- 1
First Nations on Reserve Session
- 2
National Stakeholder Sessions
- 2
Target Group Sessions
Regional Citizen Dialogues &
Quebec Dialogue
Citizen
Dialogue sessions were convened in Halifax (November 2006), Toronto
(November 2006), Winnipeg (November 2006), Vancouver (December 2006)
and Iqaluit (January 2007). An additional session using an identical
methodology and tools was convened in Montreal (February 2007) by the
Government of Quebec. Each session brought together between 20-25
persons, randomly recruited by a public opinion research company to
be representative of the region according to gender, age, education
and income. Most participants came from within commuting distance of
the city in which the consultations were held, although some were
flown in from distant regions of the province, adjacent provinces or
other territories.
Given the
small sample size, the extent to which the results of these processes
can be extrapolated is obviously limited. However, steps were taken
to try and ensure that the views of Dialogue participants on key
issues related to pandemic influenza approximated those of the wider
population from which they were drawn. Accordingly, during the
recruitment phase, all individuals contacted by the recruitment firm
– whether or not they were eventually selected to participate –
were surveyed to assess their awareness of, and views on, pandemic
influenza. As Dialogue participants arrived at the sessions, they
were asked to complete a pre-registration survey that asked questions
similar to those posed during the recruitment process. The results
of these separate assessments (i.e., the recruitment survey and the
pre-registration questionnaire) suggest that on the whole, the views
of Dialogue participants and the general population they were drawn
from were essentially similar.
In
addition to the overarching process objectives, the specific
objectives for the Citizen Dialogues were:
- To
identify the core values/principles citizens would want/expect to
see reflected in decisions about whether and how publicly-funded
antivirals for prophylaxis in a pandemic would be used;
- To
provide a citizen perspective on the preferred priority recipients
(different categories of stakeholders or individuals) in the event a
decision is made to distribute limited supplies of publicly funded
antivirals for prophylaxis in a pandemic;
- To
provide a citizen perspective on the issue of whether the use of
publicly funded antivirals for prophylaxis in a pandemic is
warranted;
- To
obtain an insight on where the public is lacking information on
pandemic (in order to inform public education or information
efforts);
- To
assess what types of information would serve to reinforce or change
the “top-of-mind” perspectives of citizens in relation
to the use of preventative antivirals in a pandemic;
- To
assess whether there are differences between the “group
judgement” (expressed by participants through their common
ground at the dialogues) and their individual judgements (as
expressed on questionnaires);
- To
ascertain any notable regional differences in perspective on the
issues under review; and
- To
learn more about the value and benefits of involving citizens in
structured deliberative dialogue processes on difficult, ethically
fraught public policy choices that may be associated with pandemic
influenza outbreaks.
First
Nations on Reserve Session
A
separate session was convened in Edmonton in January 2007 that
brought together some 28 First Nations peoples living on reserve from
Alberta, Saskatchewan, British Columbia and the Yukon. The
objectives for the First Nations on Reserve Dialogue were similar to
those for the Citizen sessions, with the exception that an additional
objective was to try and ascertain any notable differences in
perspective between the results of the citizen dialogues and the
On-Reserve First Nations dialogue.
National Stakeholder Sessions &
Target Group Recipient Sessions
To
complement the Citizen Dialogues, separate sessions were also
convened in Ottawa for National Stakeholder Groups (28 participants)
and for potential Target Group Recipients (46 participants). TGAP
reviewed and approved both a Target Group invitation matrix and a
proposed Stakeholder invitation list. Both sessions included a
common Day 1 briefing/orientation session for all participants, but
separately facilitated smaller dialogue sessions on Day 2.
Two
distinct categories of National Stakeholders were invited to
participate in the Dialogues: those with specific health sector
expertise or members working in the health sector (e.g., nurses,
physicians, allied health workers, epidemiologists); and non-health
related groups whose interests or members would be directly affected
by a pandemic influenza outbreak (e.g., police, firefighters,
insurance companies, funeral homes, social services agencies, utility
companies, business interests). An effort was made to ensure a
balance of health and non-health participants in each of the Day 2
dialogue sessions.
Target
Group participants were non-affiliated individuals selected based on
the likelihood of their being identified as priority recipient of
antivirals for prevention by citizens based on the nature of their
work or professional qualifications (e.g., nurses, doctors, teachers,
day-care workers, morticians, religious orders, “essential
services” personnel working in hydro, water quality,
transportation, etc). It should be noted that target group
representatives were asked to participate as individuals rather than
as advocates for their organizations’ position or interests.
The
objectives set for the Stakeholder and Target Group Dialogues were:
- To
identify the core values/principles national stakeholder
organizations and potential target group recipients would
want/expect to see reflected in decisions about whether and how
publicly-funded antivirals for prophylaxis in a pandemic would be
used;
- To
provide perspectives of national stakeholder organizations and
potential target group recipients as to the preferred priority
recipients (different categories of stakeholders or individuals) if
a decision is made to distribute limited supplies of publicly funded
antivirals for prophylaxis in a pandemic;
- To
provide perspectives of national stakeholder organizations and
potential target group recipients on the issue of whether the use of
publicly funded antivirals for prophylaxis in a pandemic is
warranted;
- To
obtain an insight as to where national stakeholder organizations and
potential target group recipients are lacking information about
pandemics (in order to inform education or information efforts);
- To
assess what types of information would serve to reinforce or change
the “top-of-mind” perspectives of national stakeholder
organizations and potential target group recipients in relation to
the use of preventative antivirals in a pandemic;
- To
assess whether there are differences between the “group
judgement” (expressed by participants through their common
ground) and their individual judgements (expressed on
questionnaires);
- To
ascertain any notable differences in perspective between health and
non-health stakeholders on the issues under review;
- To
ascertain any notable differences between stakeholders and the
target group participants they represent; and
- To
learn more about the value and benefits of involving national
stakeholder organizations and potential target group recipients in
structured deliberative dialogue processes on difficult, ethically
fraught public policy choices that may be associated with pandemic
influenza outbreaks.
5. Pedagogical
Tools and Materials
To ensure
the “information-in” was consistent across the country
and across sessions, every participant received the same Workbook and
invitation letter. A common education session in the form of a
PowerPoint presentation providing background information on pandemic
influenza was also developed by TGAP for delivery by the Chief
Medical Officer of Health for the designated jurisdiction where a
Dialogue occurred. The common PowerPoint presentation was
supplemented by information locally relevant to participants at the
discretion of the Chief Medical Officer of Health.
As noted,
participants were also asked to complete:
- a
Pre-Registration Questionnaire to assess the top-of-mind responses
of participants to key issues (i.e., the appropriate focus of
pandemic preparedness efforts; the 3 approaches; priority group
rankings)
- a
Post-Dialogue Questionnaire to assess whether the top-of-mind views
of participants shifted, how and why?
- an
End-of-Day Questionnaire where participants were asked to advise
government on whether or not to stockpile antivirals for prophylaxis
as well as how best to communicate information on pandemic influenza
planning and preparedness to Canadians
- an
Evaluation Form on the value/quality of the Dialogue itself
6. Evaluation
Framework
TGAP
asked that the architects of the deliberative dialogue process
develop a robust evaluation framework for assessing its value, both
in terms of the dialogue outcomes themselves and in relation to the
use of the “deliberative dialogue” approach as a decision
support tool for policymakers.
Accordingly,
an evaluation framework was developed that included explicit
evaluation criteria in relation to the process itself and identified
potential post-process areas of evaluation (Annex F). More to the
point, the process architects viewed evaluation in two major ways:
“…as a structured process of evaluating success against
pre-set criteria; and, with equal importance, as an opportunity to
learn, and to share learnings among participants, agency
staff/organizers, and process designers.
In
relation to the process itself (i.e., each of the 11 separate
dialogue sessions), four key questions served to frame the evaluation
approach and methodologies:
- Did
the process provide a perspective of the relevant participant group
(e.g., citizens, stakeholders, etc) on these issues?
- Was
the process effective in providing insight on where the participant
groups (e.g., citizens, stakeholders, etc) are lacking information
and what types of information would affect or reinforce
“top-of-mind” perspectives?
- Were
the value and benefits of involving participant groups in structured
deliberative dialogue demonstrated?
- What
lessons were learned over the course of the entire process, from
pre-planning to post-consultation?
For each
area of inquiry, indicators were developed and potential data sources
identified. The decision at the recruitment stage to assess the
relative top-of-mind views of citizen dialogue participants and of
the larger regional population from which they were drawn; the
pre-and post-Dialogue questionnaires that asked participants to state
their views on the salient issues both before and after discussion;
the third questionnaire that asked participants whether governments
should purchase antivirals for prevention and if so, under what
conditions; and, the process evaluation questionnaire that asked
participants to rate various technical aspects of the consultation
were all elements of the comprehensive approach to evaluation.
A similar
approach was taken to the drafting of the final report. In addition
to the questionnaire responses and flip chart notes taken at the
meetings themselves, each session was audio recorded and attended by
a note-taker/observer from EKOS, the research firm engaged to prepare
the final report. Facilitators were also asked to provide their
top-line views of the process and these initial views were shared
with observers to ensure consistency. Before summarizing each
individual session, EKOS reviewed the observers’ notes, the
facilitators’ notes and listened to the audio-recording of the
session to confirm where there was consensus or disagreement on
issues.
Finally,
it should be noted that while the original proposed process design
included additional components, timing and resource constraints
precluded their implementation. These additional components, which
would have added additional depth and breadth to the process, were to
have included:
- A
national synthesis session wherein a cross-section of
participants from each of the 11 sessions would have been invited to
participate in a national meeting to present and discuss the results
of their individual sessions with a view to assessing the degree of
consensus and common ground across the various sessions; and
- A
parallel on-line dialogue process wherein an e-version of a
variant of the Workbook along with a closed survey would have been
posted to assess whether the results of the Dialogue process and the
views of the broader population would dovetail.
The fact
that TGAP opted not to proceed with these additional process elements
in no way diminishes the overall value of the exercise. Had there
been significant differences of view expressed through the various
dialogue sessions, the importance of these additional elements would
have increased significantly. This being said, from an academic and
research perspective, there is considerable merit in further
evaluation of the process, the methodology deployed and the views and
perspectives of both participants and decision-makers regarding the
value of the process over both short-term (i.e., was it helpful in
formulating a decision?) and medium-term (i.e., did the final policy
decision take account of the dialogue inputs and if so, how?).
A broader discussion of evaluation is included in Part III.
Part II: Dialogue Results – What We Heard
As noted
in Part I of this report, a rigorous evaluation framework was
developed for assessing the results of the Dialogue process. While a
brief summary of the highlights of individual Dialogue sessions and
of the overall process results relative to the pre-set evaluation
criteria is presented later in this section, the following narrative
captures the essential elements of the process for policy-makers:
- While
there are some discernable differences of perspective across the
various Citizen, National Stakeholder and Target Group sessions,
from a public policy perspective, these differences are not
significant enough to require any variation in either the decision
confronting policy makers or in future information or outreach.
- When
asked to select from among the three potential approaches for
framing policy decisions, a majority of participants (Citizens,
Stakeholders and Target Groups) rated Keep Society Functioning the
highest. The second rated approach, Minimize Serious Illness and
Death also enjoyed considerable support while Minimize Government’s
Role rated lowest. In the post-dialogue questionnaire, overall
support for the first two rated approaches rose, but decreased
further for the third.
- There
is an overall and unambiguous consensus that governments should
create an additional national stockpile of antivirals to be used for
prophylaxis.
- Notwithstanding
this overall consensus, the level of support for creating this
additional stockpile of antivirals for prophylaxis can best be
characterized as guarded and cautious.
- This
nuanced support for stockpiling antivirals for prophylaxis reflects
a variety of concerns about the “unknowns” and includes:
Safety:
- the
risks of side-effects from taking antivirals for extended periods or
from not maintaining the course of prophylaxis (i.e., 1 pill daily
for 8 weeks)
- the
potential for antiviral resistance developing
Effectiveness:
- the
daunting logistical challenges associated with the timely
distribution of antivirals (especially in rural/remote area and
outside of institutional settings)
- concern
about compliance (i.e., is it realistic to think that people will
follow the course of prophylaxis of 1 pill daily for 8 weeks?)
- uncertainty
as to whether antivirals will prove effective for prevention
Equity
- whether
defensible and fair criteria will be used for selecting priority
recipients
- whether
this criteria will be respected
- concern
about the potential impact on the principle of universal access to
health care
Opportunity
Cost
- whether
investments in areas like “public education” might be
more effective
- the
opportunity cost of purchasing antivirals versus other public health
investments
Individual/Institutional
Accountability
- what
role and responsibility should individuals and institutions have
vis-à-vis a decision to use antivirals for prevention
- the
circumstances under which using public funds for the purchase of
antivirals for prevention is warranted
- the
value of reciprocity or the responsibility of those receiving the
medications to actually show up for work and to complete the course
of treatment.
- These
caveats are clearly evident in the general consensus that in the
event a decision is taken to stockpile publicly funded antivirals
for prevention, they should be made available to the fewest possible
number of recipients necessary to “do the job”- not
because of cost, but because of the “unknowns”.
Accordingly, it would not be unreasonable to conclude that
availability of new information in regard to risks/benefits might
yield different results.
- In
terms of priority rankings, when asked to select the top 3 from a
list of potential recipients, (for access to publicly funded
antivirals for prevention), citizens rated front-line health care
workers with close patient contact rated highest (and those without
close patient contact rated second highest). Support for the
vulnerable groups and for emergency workers showed considerable
variance but was mostly equal. (Among the vulnerable, children were
cited most frequently, followed by the chronically ill, (the
immune-deficient, and the elderly.)
- Among
target group members and stakeholders, the results were less
ambiguous and more pragmatic. Health care workers with close
patient contact rated the highest. There was also considerable
support for other health care workers regardless of patient contact.
Emergency and essential workers rated second highest, while
vulnerable groups rated last. It should be noted that the high
ranking health and emergency workers received was more a reflection
of pragmatism (i.e., “they are needed to keep society
functioning and to contain the spread”) than of concern over
the fact that they are at greater risk of exposure by virtue of
their occupation.
In terms of the “core values” participants “brought
to the table” and that they appear to want to see expressed in
the policies and decisions taken with respect to the potential
stockpiling of antivirals for prevention and the designation of
priority recipients, a number are self-evident:
- Pragmatism:
ensuring society continues to function was seen as the over-riding
concern for most dialogue participants. Consistent with this, for
some participants, containing or limiting the spread of the virus
appeared to be the central rationale for their support of
government involvement in antivirals for prophylaxis. In this
context, the almost unqualified support for providing antivirals
for prophylaxis to front-line health care workers (and to a lesser
extent emergency workers) is scarcely surprising (i.e., not only
are these groups essential to keep society functioning, it is
easier to distribute the medication to them in a timely way, they
are more likely to complete the course of prophylaxis, and it will
enable them to care for the ill and thereby reduce the stress on an
already over-stressed health care system). Accordingly, despite
concerns over the “unknowns”, investing in an antiviral
stockpile for prevention was seen as prudent, responsible and
reasonable.
In a similar vein, the reasons cited for
rejecting Approach 3 (Minimize Governments’ Role) are equally
instructive (i.e., this approach precludes governments using their
purchasing power to keep costs low; a “laissez faire”
attitude, or the perception that government is not providing
leadership, could result in public outrage and anarchy; and,
someone needs to be accountable for those who are unable to get a
prescription because they have no doctor, or who may be essential
workers – like hospital cleaning staff – but cannot
afford to purchase antivirals out-of-pocket).
- Compassion,
Fairness and Responsibility: Although for most dialogue
participants “pragmatism” appears to have trumped
“compassion”, this by no means suggests a “carte
blanche” for policy makers. Indeed, compassion was a strong
value for participants and there was significant discussion over
the course of the Dialogues on issues related to equity and
fairness.
For example, many participants argued that society
had an “obligation” to take every reasonable step to
protect the health and safety of those individuals (and to a lesser
extent their immediate families) likely to find themselves on the
front-lines of a pandemic response. Hence, they viewed the
provision of antivirals for prevention for these groups –
regardless of whether the efficacy of these medications could be
clearly demonstrated – as reasonable, fair and necessary.
(However, there was also considerable discussion of reciprocity:
the responsibility of those who receive antivirals for prophylaxis
to actually show up for work and to complete the course of
treatment.)
Other participants emphasized the need for an
early and sustained public education effort to ensure people
understood that there was an objective and defensible rationale for
designating priority groups, and that there would be clear rules,
consistently applied, in regard to who would receive antivirals for
protection. The concerns expressed in the Iqaluit citizen dialogue
and at the Edmonton First Nations on Reserve session also
underscore equity concerns: that the needs of rural and remote
residents not be given short shrift by policy makers.
There
was also an acknowledgement that, all things being equal and once
the needs of health care and emergency workers had been addressed,
society had a duty to “do right” for the most
vulnerable segments of society – with children being given
precedence over other potential “vulnerable”
categories.
- As
noted earlier, in its detailed analysis of the Dialogue process,
EKOS Research notes that across the regional Citizen Dialogue
sessions, there are discernable differences of perspective on
certain issues. However, from a public policy perspective, these
differences are not so significant as to require any variation in
either the decision confronting policy makers or in future
information or outreach in relation to the decision FPT Health
Ministers take. These regional variations include:
In
terms of Approach I: Minimize Serious Illness and Death
- Participants
in Halifax and Iqaluit, and in the First Nations on Reserve sessions
found this approach particularly compelling, while those in
Vancouver were wary of the costs associated with this approach.
In
terms of Approach III: Minimize Governments’ Role
- While
this approach was generally rejected at all of the Dialogues, First
Nations on Reserve participants saw greater community involvement
(and less government involvement) as a positive thing. However,
they also were emphatic that governments have an obligation to make
publicly funded antivirals for prevention available to any community
that wants them.
In
terms of Common Ground
- The
Toronto session placed a greater emphasis on issues relating to
universal access; Vancouver participants tended to focus more on
opportunity costs and the need for research; Halifax participants
expressed stronger concerns than other sessions on the needs of the
economically vulnerable; First Nations were dubious of the health
system’s capacity and inclination to meet First Nations’
needs; and, Iqaluit participants emphasized the importance of
community-based strategies.
In
terms of Priority Recipients
- Halifax,
Toronto and First Nation participants tended to have greater empathy
for the vulnerable and in fact, included low-income individuals and
families in their definition of “vulnerable”.
- Similarly,
the Final Report by EKOS Research (Annex G) also notes some
differences of perspective between citizens, stakeholders and target
groups on certain issues. Again, these differences are not so
significant as to require any variation in either the decision
confronting policy makers or in future information or outreach in
relation to the decision FPT Health Ministers take. These
variations include:
In
terms of Approach I: Minimize Serious Illness and Death
- Stakeholders
and Target Groups saw some merit in this but were generally less
enthusiastic about this approach than were citizens.
In
terms of Common Ground
- Stakeholders
and Target Groups placed greater emphasis on practical
considerations (e.g., impact; logistics; opportunity costs) than on
values-based ones.
- Among
the other salient findings and observations from the Dialogues,
three in particular stand-out:
The
Imperative for Public Education as a Form of Prevention
- At
every Dialogue session, participants emphasized time and again the
need for governments to invest in public education on pandemic
preparedness as a form of prevention. Indeed, at several sessions,
there was considerable discussion as to whether in terms of
value-for-money, investing in public education would yield better
results than investing in antivirals for prophylaxis.
The
Need for Additional Research on the Use of Antivirals for Prevention
- Another
recurring theme across all of the Dialogue sessions was the need for
additional research on the long-term benefits and risks of using
antivirals for prevention. In this regard, it is again worth noting
that the level of support for stockpiling antivirals for prophylaxis
was nuanced and based more on prudence/insurance principles than on
a deep conviction that antivirals for prophylaxis made sense. The
more significant and perhaps obvious point from an objective reading
of the Dialogue results is that the level of support for stockpiling
antivirals for prophylaxis could increase or decrease significantly
based on clear research evidence as to the safety and effectiveness
of such medications when used by healthy individuals for an extended
period of time. To that end, a case could be made that rather than
closing the door on the possibility of antivirals being stockpiled
for prophylaxis, some participants expressed support for stockpiling
pending relevant research results becoming available. More
colloquially, this position could be expressed as: “I am not
convinced antivirals for prophylaxis will work, but I am not
prepared to rule out stockpiling them for prevention either until
there is clear evidence that the potential health and safety risks
outweigh the potential benefits”.
Need
for Government Leadership
- A
third recurring theme or undercurrent in the Dialogue sessions was
the desire and expectation for clear and visible government
leadership on the issue. This was expressed in a number of ways.
For example, in the closing remarks at each of the Dialogue
sessions, many participants indicated that although they expected
governments to take account of the various Dialogue results in their
deliberations, that this did not necessarily mean governments should
adopt their proposed prescription. Participants also made it clear
that they did not want the decision on whether or not to stockpile
antivirals for prevention to be based solely on science or
economics, but also on fairness, equity and compassion.
- In
addition, several participants noted that a potential by-product of
governments not providing leadership was panic and anarchy. They
saw this leadership as including the imperative for governments to
share knowledge in a transparent and proactive manner. This was
expressed as governments having a “duty” to keep
citizens informed in the event of an outbreak, to explain clearly to
them what the plans are for dealing with it, and to reassure them
that these plans have been objectively developed based on the best
available information and will be applied fairly.
- Taken
together, these themes highlight the imperative for governments to
reconcile the range of issues associated with this decision, make
its choice and communicate the rationale clearly and aggressively in
advance of a potential outbreak.
- At
the First Nations on Reserve session in Edmonton, some participants
spoke of the need for decision-makers to recognize the potential
contribution of traditional medicine to pandemic planning and
response efforts.
Part III: Process Observations, Evaluation and Next
Steps
Were the overall objectives
established for the Dialogue sessions met?
As noted
in Part II, four key questions served to frame the evaluation
approach and methodologies:
- Did
the process provide a perspective of the relevant participant group
(e.g., citizens, stakeholders, etc) on these issues?
- Was
the process effective in providing insight on where the participant
groups (e.g., citizens, stakeholders, etc) are lacking information
and what types of information would affect or reinforce
“top-of-mind” perspectives?
- Were
the value and benefits of involving participant groups in structured
deliberative dialogue demonstrated?
- What
lessons were learned over the course of the entire process, from
pre-planning to post-consultation?
Based on
the findings and conclusions contained in the EKOS Final Report
(Annex G), a review of the pre- and post-dialogue questionnaires and
of the participant evaluation survey for each session, the short
answer to these first three questions is a resounding, YES.
Moreover, an informal canvassing of the views of TGAP members who
observed various sessions indicates that most were surprised by the
ease with which participants proved capable of assimilating the core
issues under discussion and the breadth and sophistication of the
dialogue that took place during the sessions. Indeed, more than one
TGAP member observed that over the course of the 11 sessions, every
issue or consideration that TGAP had been grappling with – and
not just those included in the Workbook – had been raised and
debated by the participants.
In regard
to the fourth point, a more comprehensive assessment of the process
should be considered once a decision has been made on if and how to
proceed on the two issues under discussion: whether to stockpile
antivirals for prophylaxis and if so, who should be given priority
access to them. Ideally, this review would assess whether or not,
how and why the results of the Dialogues affected the choices or
directions taken. In addition to the intrinsic value of such an
undertaking from a policy development perspective, sharing with
Dialogue participants how the results of the process were ultimately
taken into account would also enable them to make a better informed
judgment on the value of the initiative.
Did
Deliberative Dialogue prove to be an appropriate methodology for
assessing the views of participants in relation to the issues in
question?
There are
two separate dimensions to this question. The first is whether or
not assessing the views of citizens, stakeholders, target groups and
representatives from First Nations on Reserve makes any sense for an
entity like the Task Group on Antivirals for Prophylaxis (TGAP). The
second is whether the Deliberative Dialogue was the appropriate
instrument for gauging the views of the various participants.
In regard
to the first dimension, the answer is wholly context-specific. There
is no question that it is always useful and valuable for policy and
decision-makers to ascertain the views of citizens and of those
potentially affected by a proposed public policy decision. Doing so
strengthens democracy, confers a degree of legitimacy on the decision
taken and makes good political sense (depending on how credible the
engagement process is seen to be). But in the context of antivirals
for prophylaxis, the more relevant questions are whether TGAP could
arrive at a “politically palatable” decision without
assessing the views of citizens or stakeholders, or if the
recommendation TGAP ultimately makes is affected by the information
acquired through the Dialogue process.
Given the
broad scope of the research TGAP has marshalled or commissioned
(besides the Deliberative Dialogues), it is likely that a compelling
and evidence-informed case could be made to the PHN Council on how to
proceed. Indeed, TGAP was established as an expert advisory panel to
assess the available scientific evidence, best practices and legal
and ethical considerations that should inform such a policy decision.
The fact that TGAP chose to seek the perspective of a broad spectrum
of citizens and stakeholders suggests that the scientific evidence
was sufficiently unclear that a decision based on the “usual
parameters” was not easily forthcoming and that assessing
common “values” mattered. But the decision also offers
some potentially significant and constructive “value-added”
to the advice TGAP offers (i.e., “Ministers, the good news is
that the approach we are proposing resonates strongly with a whole
lot of people and groups” or, “Ministers, we believe that
on balance, this is the right way to proceed, but we can tell you now
that you’ll have a significant public education challenge ahead
of you”). More to the point, TGAP could also easily have said:
“Ministers, here is our best advice; we think you should
focus-test/consult on it before proceeding with implementation to
assess how the public and key stakeholders will react.”
This
being said, over the past several years, regulatory authorities
across North America have been experimenting with new methods for
involving citizens in resolving difficult policy choices where the
science is unclear or where science and ethics “bump up”
against each other. For example, both in Canada and the United
States, expert scientific panels established to determine whether or
not to resume sales of Cox-2 inhibitor drugs (VIOXX) specifically
solicited “non-scientific” and “experiential”
information both from the families of those harmed by the drug and
from individuals whose quality of life was significantly improved by
them. There is also a growing body of literature on how expert
scientific panels can factor public values and non-scientific
evidence into what are ostensibly meant to be evidence-based
technical decisions. In this context, the use of deliberative
dialogue processes can be useful and appropriate mechanisms for
developing and then supporting decisions on ethically fraught
science-based decisions.
In terms
of whether Deliberative Dialogue was the appropriate engagement
methodology, the answer again is a matter of perspective subjective.
On one hand, few other research methodologies offer participants the
same opportunity to immerse themselves in an issue and arrive at an
informed decision. As well, few methodologies oblige participants to
work through complex, multi-faceted issues and make the types of
difficult choices and trade-offs policy-makers are regularly
confronted with (i.e., “…does your belief in individual
accountability trump your belief that society has a duty to protect
the vulnerable?”). Indeed, a strong case can be made that the
perspectives or opinions of participants in a well-managed
deliberative dialogue process are likelier to be far more robust than
those flowing from other methodologies that simply assess
“top-of-mind” perspectives. The question is, does this
really matter and is it worth the cost?
In regard
to “does this really matter”, the answer would appear to
be, YES. Understanding not just the initial perspectives of
participants, but the core values that frame their initial views, how
competing values are reconciled through the dialogue process, and
what types of points of considerations are found to be the most
compelling can provide invaluable cues for how to communicate the
rationale for, and elements of, a difficult or ethically fraught
policy decision. The process also can help to assess where “public
judgment” would be situated when citizens have the opportunity
to think through the issues.
Finally,
regarding the question of “is it worth the cost”, the
answer is partly subjective and partly contextual. Certainly, other
research methodologies can be less expensive to implement, less
demanding on planners, participants and facilitators, and faster to
complete. However, these do not necessarily produce results that are
as robust as those flowing from properly conceived and well
implemented dialogues. Similarly, attempting to quantify the value
of deliberative processes (or, indeed, any other form of citizen or
stakeholder consultation or engagement) is always difficult. This
being said, from a pure “risk communications”
perspective, it is hard to deny the value to policy-makers of being
able to say that prior to taking their decision, they engaged
ordinary citizens across the country in a process of dialogue to
better understand the values citizens wanted expressed in the
policies or programs being announced.
Was the process developed under
TGAP’s direction an effective one?
This
question cannot fully be answered until TGAP has taken its final
decision and communicated its rationale for the decision to the PHN
Council, and until the PHN Council has decided whether to heed the
TGAP advice and why. Indeed, there is an obvious need to follow up
with TGAP members on how the results of the deliberative dialogue
processes influenced their individual and collective decisions.
However,
the overwhelmingly positive assessment by participants in the various
dialogue sessions as to the value of the exercise is striking. So
too was the extent of consensus across the sessions on most of the
salient issues and decisions. It seems clear that the elements of
the three proposed approaches “captured” the issue well.
This being said, for many – but not all participants –
the dialogues served to reinforce their initial top-of-mind views
(although over the course of the Dialogues, support for children
being included as priority recipients increased somewhat at the
expense of other groups in the “vulnerable group”
category, and support for Approach 3, Minimize Governments’
Role fell).
From a
purely methodological perspective, there are a number of potential
variables associated with the process that could have been better
controlled. It should also be noted that there are caveats in
relation to the process that suggest caution be used when
interpreting or extrapolating the results of these sessions. Some of
these process “challenges” reflect the realities and
dynamics of inter-governmental processes in sensitive areas of shared
jurisdiction. Others result from the short time frame those
responsible for implementing the process had to work with. The
key point is that none of these “challenges” –
either individually or collectively – was fatal to, or
significantly compromised, the process results. Their
enumeration below is for future research and evaluation purposes:
Recruitment for the Citizen Sessions and First Nations on Reserve
Session
Process planners made it clear at the outset that in light of the
relatively small number of participants at each of these sessions,
and given that most sessions included “regional”
participants, the results should not be considered as
“representative” of anything other than the views of the
30 or so citizens (or the First Nations residents) who were drawn
largely, but not exclusively, from the host city and environs.
However, care was taken in selecting citizen participants to verify
that their “top-of-mind” views on key issues were largely
identical to those of the regional population from which they were
drawn.
It should also be noted that despite efforts to ensure balanced
representation at each session, the limited number of participants
and the requirement in some sessions to include “regional
participants” resulted in some obvious demographic anomalies in
terms of the number of visible minorities, aboriginals and youth
participants.
Recruitment of Target Group Members
While an effort was made through the development of a selection
matrix to recruit a wide cross-session of potential priority group
recipients, not all who were invited attended. As well, those
participating were specifically requested to participate in the
sessions as “individuals” rather than as advocates for
their company, organization or association position. This
underscores the need for caution when making reference to the
“position” of target group participants.
Day 1 Presentations
Although a “core presentation” was developed for the Day
1 sessions and approved by TGAP, provincial Chief Medical Officers of
Health (or their designates) had considerable latitude to incorporate
locally relevant information. Indeed, some presenters chose to
tailor their presentations to what they believed to be relevant to
their “audience”. Similarly, external factors may also
have affected the results of some of the sessions (i.e., the
Vancouver sessions were held shortly after severe storms and extended
boil water advisory; the release of a Commission of Inquiry into SARS
was released prior to the January sessions). The extent to which
these differences and factors may have affected the dialogue outcomes
is not clear.
In addition, in their Day 1 remarks, most presenters outlined in some
detail the specific elements of their home province’s pandemic
preparedness plan. Given that most citizen sessions included
participants from adjoining provinces (e.g., the Halifax session
included participants from PEI, New Brunswick, and Newfoundland), it
is also unclear whether the views of “regional”
participants were different than those of the host province who had
the benefit of an overview of what steps were being taken locally to
prepare for a pandemic.
Questionnaires
Several participants indicated that they found some parts of the
questionnaires difficult to understand and requested help in
completing them. This is especially true in regard to their being
asked to rank the three approaches and priority recipients. It is
not clear whether or how this affected the results. However, the
broad consensus across the dialogues on most issues suggests that
this was not necessarily a major problem.
Clarification of Key Concepts
Over the course of the dialogues, participants saw little
differentiation between “essential workers”, “emergency
workers”, and “first responders”, and where
different categories of “health care workers” fit in
relation to these groupings (or whether they formed a separate
category).
There also seemed to be wide variation in terms of how they chose to
define the concept of “vulnerable groups” in that they
viewed them as including the economically vulnerable, children, the
elderly, the sick, the disabled, those with immune deficiencies, the
homeless, and so on. While this may have caused some confusion,
these different perspectives on how to characterize the “vulnerable”
proved both insightful and useful.
Is
additional evaluation required and, if so, what should be the
priorities?
There are
a number of areas where a further evaluation of the Deliberative
Dialogues and of the TGAP process could be undertaken or mined for
useful public policy information. These include, among others:
- A
thank-you letter to all session participants inviting general
feedback on the process; asking whether they have shared any of
their “learnings” with friends, families or colleagues;
and, having had a chance to reflect on the session, whether their
views have continued to evolve and if so, how?
- A
questionnaire for TGAP/PHN Council members on the perceived value
and utility of the process, how the Dialogue results influenced
their thinking or advice, and if they believe value-for-money was
achieved.
- One-on-one
interviews with key TGAP members/process observers to obtain a
deeper insight into the value and utility of the Dialogue process
that was utilized.
- A
roundtable discussion with TGAP members on the process design,
methodology and results at a future TGAP meeting.
- A
facilitated roundtable with Dialogue staff, facilitators and
conveners to identify lessons learned and to discuss the process
design and value.
- A
letter to participants once the EKOS Final Report becomes public
seeking their views on the perceived value of the process based on
how the results of their session compared to others (and, ideally,
supplemented by information on how the results of the sessions
affected the policy choices or directions taken in regard to the
issues in question).
- A
final “roll-up” evaluation report that incorporates each
of the elements above as well as the various participant process
evaluation survey results included in the EKOS report.
Part IV: Annexes (FORTHCOMING)
Annex
A: Schedule of Dialogues
Annex
B: Participant Workbook
Annex
C: Core Presentation
Annex D: TGAP Issues
Framing Report
Annex
E : Participant Surveys/Questionnaires
Annex F: Evaluation
Framework
Annex
G: EKOS Final Report
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