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Please note that the Invitation to submit an Application (ISA) for
funding under the Community-Based Programming component of
the Cancer Program is now CLOSED
The following is for information purposes only
These Guidelines for Applicants apply to the Community-Based Programming component of the Cancer Program, within the Chronic Disease Strategies Division of the Centre for Chronic Disease Prevention and Control. The guidelines are consistent with authorities provided by Treasury Board Secretariat for the delivery of this program and follow the same Terms and Conditions as set out in the Promotion of Population Health Grants and Contributions approved in January 2010.
The Guidelines for the Community-Based Programming component of the Cancer Program may be reviewed and amended at any time by the Cancer Program.
In collaboration with the Canadian Partnership Against Cancer, the Public Health Agency of Canada (PHAC) supports national cancer control objectives that translate information to knowledge and ultimately result in action.
Cancer rates will continue to rise as Canada's population ages. It is important to develop and share best practices, identify community innovations, evaluate models and approaches to raise awareness of cancer risk factors, and promote informed decision making on cancer screening and early detection.
PHAC has a distinct federal public health role to anticipate and respond to the health needs of Canadians and within the context of chronic disease, it supports health promotion, disease prevention, early detection, and chronic disease management as key mechanisms to reduce the chronic disease burden for Canadians.
Initiatives under the Cancer Program include the:
Public health action in cancer includes concerted efforts that address the conditions and risk factors for cancer, including those shared with other chronic diseases. Enhanced capacity for action at various levels is expected to contribute to stronger public health policies and a more integrated, evidence-based response to cancer prevention and control.
The expected results of the Cancer Program are:
The Community-Based Programming component of the Cancer Program seeks to support communities to participate in the development and provision of cancer information and support; enhance their ability to identify gaps in information and services; provide input into program and policy development; and develop linkages at the local, provincial/territorial and national levels as well as across various health and social sectors.
The requirements for submission of proposals and the process for review and recommendation for funding are the same for all grants and contributions under this Invitation to Submit Applications. Accountability and reporting requirements are detailed in a Grant Agreement or Contribution Agreement.
In these guidelines, "Community" refers to a group of individuals and/or organizations sharing a common identity based on culture, geographic location, values, interests, norms and/or agreed upon beliefs or goals. This can include communities of practice such as communities of practitioners, planners or policy-makers, as well as public health, health care communities and networks and communities from sectors such as education, recreation and the workplace.
If you are applying under an Invitation to Submit Applications (ISA), please refer to the ISA for details on the specific priority.
Only proposals that are completed in full will be considered. Please note: applicants are required to use the templates provided as separate attachments. Applications submitted using any other forms or formats will not be accepted.
Your application package must include the following:
Projects submitted to the Community-Based Programming component of the Cancer Program must:
The class of Recipients eligible for funding under the Community-Based Programming component of the Cancer Program vary for solicited and directed funding. The Cancer Program may consider proposals received outside the context of a solicitation, request proposals from organizations deemed capable of pursuing a project of interest and relevance to the Public Health Agency of Canada, or consider proposals generated by eligible organizations.
The class of recipients for solicited projects include: Canadian, not-for-profit, voluntary organizations and corporations; unincorporated not-for-profit groups, societies, and coalitions; regional and public health authorities; provincial, territorial and local governments; and educational and post-secondary institutions.
The class of recipients for directed projects include: Canadian, not-for-profit, voluntary organizations and corporations; unincorporated not-for-profit groups, societies, and coalitions; regional and public health authorities; provincial, territorial and local governments; and educational and post-secondary institutions. On an exceptional basis, individuals deemed capable of conducting cancer-related activities and non-Canadian recipients may be considered.
The following activities will not be considered by the Cancer Program:
Expenses directly related to approved projects are defined in the Grant Agreement or Contribution Agreement. Eligible costs include such expenses as personnel, travel and accommodation, materials, equipment, rent and utilities, and evaluation costs related to the approved project (see Appendix A).
No project expenses may be incurred prior to the acceptance of the Grant Agreement or Contribution Agreement by all parties.
Proposals must disclose all sources of funds received for the proposed project, including funding from the Public Health Agency of Canada, Health Canada, CIHR, other federal departments, other levels of government, charitable foundations, companies, etc. Projects are also required to report to the Public Health Agency of Canada any additional funds received to support the project being considered under the review process or to augment activities of the project during the course of the project. This applies to funding from all sources.
Funding will be in the form of a one-time, non-renewable transfer up to a maximum value of $500,000 per year for any one project. Funding duration will be limited to two (2) years (24 months).
The Cancer Program will determine if successful applicants will be offered a Grant Agreement or a Contribution Agreement based on an assessment of the proposed project and the funding available.
Advance payments are limited to the immediate cash requirements for approved activities according to the Instalment Payments of Grants and Advance Payments of Contributions in the Treasury Board Policy on Transfer Payments. The number of instalments will be based on the approved Grant or Contribution.
An Ethics Review may be required for your project submission. In considering how an ethics review may apply to your specific project proposal, and for additional information, please consult the following web site at: http://www.hc-sc.gc.ca/sr-sr/pubs/advice-avis/reb-cer/index-eng.php
The review process has three steps: a) internal screening, b) review, and c) final approval. Only those eligible applicants that have provided the required information will be considered for review. The assessment criteria for proposals are provided in Appendix B.
If your project is approved, funding will be provided through a Grant or a Contribution Agreement. A Grant or Contribution Agreement will be prepared for your project detailing conditions and requirements. A Program Consultant will be available to provide assistance, advice and support, as you conduct your project. Please note that public announcements may be made for projects approved for funding.
The funding recipient must clearly identify the target population of the project and, if applicable, take the necessary measures to respect the spirit and intent of the Official Languages Act to communicate with the public in the official language (i.e. English or French) of their choice, as well as supporting the vitality and development of official language minority communities.
The Government of Canada is committed to:
Official language minority communities include Francophones living outside the Province of Quebec and Anglophones within the Province of Quebec.
Depending on the targeted population, activities, projects or programs may be conducted in only one official language, in both official languages or in another language.
For additional information about the Official Languages Act, please refer to: http://lois.justice.gc.ca/eng/O-3.01/page-5.html#anchorbo-ga:l_VII
With the recent amendments to the Lobbyist Registration Act, we also ask that you review the Act to ensure that your organization is in compliance with the regulations, available at: http://www.ocl-cal.gc.ca/eic/site/lobbyist-lobbyiste1.nsf/eng/home
Deadline for Submissions – June 17, 2011
The Public Health Agency of Canada will NOT accept applications by email or by facsimile, or postmarked after the deadline.
Due to the Canada Post strike, we recommend sending your complete application package by courier postmarked by the deadline of June 17, 2011.
Please send one original, 5 copies and one virus free copy of your complete application package on (CD/DVD) postmarked by the deadline date of June 17, 2011 by courier to:
Centre for Chronic Disease Prevention and Control
8th Floor – 785 Carling Avenue, Address Locator 6808B
The budget is an integral part of the application. Funding received from the Public Health Agency of Canada may only be used for expenses directly related to the activities of the approved project. The Detailed Budget Template provided must be completed and included in your application.
The following is a description of the broad categories of eligible expenditures:
In this section, include project staff salaries, contractor fees, and employee share of payroll deductions and benefits. Project funds cannot be used for the management or supervisory tasks involved in the ongoing, operational functions of the organization.
Enter employees' gross salaries (before deductions) for time spent directly on the project under the Personnel category. In other words, if an employee is working part-time on the project and part-time on other duties with the sponsoring organization, only that portion of time allocated to the project is entered here.
In this section, include all costs for project-related travel activities such as private vehicle mileage, air, train or bus fares as well as meals and accommodation while on travel status. (Travel and hospitality expenses must remain within the Treasury Board Guidelines. Please refer to the following links for more information).
http://www.tbs-sct.gc.ca/pubs_pol/hrpubs/TBM_113/td-dv_e.asp (travel link)
http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=19855 (hospitality link)
In this section, include office supplies, project materials, printing and postage costs, including costs for dissemination.
In this section, include the costs for renting or purchasing computers, photocopiers, calculators, furniture or special equipment for the project. It is not acceptable for recipients to charge rent for computers that they own. It is expected that sponsors, as part of their in-kind contribution to the project, will give project staff access to their equipment.
In this section, include office rental, telephone, electricity, and heating. Only a portion of rent and utilities will be considered. It is not acceptable for recipients to charge rent for space that they own or that is being paid for by other sources. It is expected that sponsors, as part of their in-kind contribution to the project, will give project staff access to their office space and utilities.
In this section, include contract fees for an external evaluator, costs for staff, board members or participants involved in the planning, data collection and analysis components of the evaluation.
The cost for evaluation is approximately 5-10% of the total project cost. PHAC has also introduced a new Project Evaluation and Reporting Tool (PERT) that must be completed on an annual basis. An additional 2% can be allocated for the collection and tracking of PERT related information.
In this section, include any costs related to dissemination and transferring knowledge about the project. This could include sharing of lessons learned in workshops and newsletters, developing and sharing fact sheets at events, or posting of tools and information on a web site and sending out notices to target audiences and stakeholders. For example, costs may include printing, website development, postage, meeting room rental, etc.
In this section, include expenses that do not fit in any of the previous budget categories. For example, insurance, bank charges, translation costs, and audit charges. Please specify.
GST/HST should be included in the relevant categories, not as a separate item in this category.
Please note that new budget categories will not be accepted.
The following will be used to review the applications submitted:
Project Relevance and Need
Objectives and Expected Results
National Scope and Applicability
Partnerships and Collaborations
Knowledge Transfer Activities
Overall Quality and Value of Investment