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Integrated Strategy on Healthy Living and Chronic Diseases - Healthy Living Program Component

Management Response and Action Plan

	Evaluation Recommendations	Management Response	Management Action Plan	Deliverables	Expected Completion Date	Responsibility	Accountability
Healthy Living Program Recommendations
1	Increase integration across the four components of the Healthy Living Program	Agree	Consult with component managers on their work plans identifying action priorities, responsibilities, implementation options, time frame, evaluation activities and progress update schedules	Work plans across all four components of the HLP to ensure maximum impact and to avoid any risk of duplication	September 2009	Director, Healthy Communities Division Director, PHAC Communications Director ARO	CHP, Director General
2	Increase emphasis on target populations	Agree	Through consultations with key program staff and stakeholders, define, review and prioritize target populations for the National and Regional streams of the Healthy Living Fund’s next solicitation call	Defined and identified target populations for the next solicitation - summary document	October 2009	Director, Healthy Communities Division ARO Regional Director	CHP, Director General
				Implemented targeted solicitation process	November 2009
			Identification of organizations that focus on target populations	Implemented targeted solicitations to organizations equipped to address identified target populations, including intermediaries supporting the work of the target populations	November 2009
3	Increase alignment with Healthy Eating	Agree	Identify joint priority initiatives and activities in consultation with ONPP	Identification of joint priority initiatives and priority activities	September 2009	Director, Healthy Communities Division Director, Policy and Standard Setting Division(HC) ARO Director	CHP, Director General
3	Increase alignment with Healthy Eating	Agree	Joint planning and evaluation activities with ONPP	Agreement between ONPP and Healthy Living outlining joint initiatives including planning and evaluation activities, roles, responsibilities, time frame, implementation options and progress update schedules	November 2009		CHP, Director General
4	Performance monitoring: a) Establish a performance measurement framework and monitoring system to track activities, outputs and outcomes for the Healthy Living Program including F-P/T and policy work	Management recommendation	Develop a performance measurement framework and monitoring system through consultation with stakeholders – determine scope, design system, pilot and implement the performance monitoring system	Recommendations outlining relevant performance measurement systems and options for implementation	November 2009	Director, Healthy Communities Division ARO Regional Director	CHP, Director General
				Performance measurement framework and performance monitoring system	June 2010
				Implementation of performance monitoring system	March 2011
	b) Improve project-level performance reporting by enhancing the healthy living- specific Project Evaluation and Reporting Tool (PERT) questions	Management recommendation	Assess PERT questions ensuring the alignment with the Healthy Living Program Performance Measurement Framework	Summary document of revised PERT questions shared with PHEN and CEEPD	April 2010	Director, Healthy Communities Division ARO Regional Director	CHP, Director General
		Management recommendation	Continue to support funded projects on the utility and completion of PERT	PERT updates and discussions with funding recipients	June 2009 and ongoing		CHP, Director General
	c) Develop approaches and instruments to measure intermediate outcomes of the Healthy Living Program to facilitate ongoing decision-making and future evaluation designs	Management recommendation	Determine scope, consult with stakeholders, identify designs, indicators and measures to systematically assess progress on achieving intermediate outcomes	Project Terms of Reference	October 2009	Director, Healthy Communities Division ARO Regional Director	CHP, Director General
				Framework outlining options for approaches, designs & measures	February 2010
			Develop, pilot and implement tool(s) and methodology to assess progress on achieving intermediate outcomes	Pilot summary document	October 2010
				Finalized methodology	January 2011
				Initiate data collection	February 2011
Healthy Living Program - Component Specific
Healthy Living Fund
5	Implement funding process improvements	Agree	Adopt recommendations for process changes to the Healthy Living Fund in consultation with key partners including: Recipient communication Solicitation process and timelines Funding allocation and requirements	Identified funding process improvements	September 2009	Director, Healthy Communities Division ARO Regional Director	CHP, Director General
				Healthy Living Fund process recommendations	October 2009
				Revised and implemented processes	November 2009
Knowledge Development and Exchange
6	a) Develop learning and knowledge exchange and transfer strategies and tools to build on successful programs identified from the Healthy Living Fund	Agree	Identify key learnings, and promising practices for healthy living interventions in consultation with key partners of the Healthy Living Fund	Criteria for selection of promising practices	September 2009	Director, Healthy Communities Division ARO Regional Director	CHP, Director General
				Identified promising practices	December 2009
			Develop knowledge exchange and transfer strategies and tools to transfer learnings	Identified processes for transferring of knowledge	January 201
			Implement knowledge exchange and transfer strategies and tools for transferring of learnings and promising practices	Transfer of knowledge by healthy living community	March 2010
	b) Identify and communicate internal and external linkages between Healthy Living Knowledge Development and Exhange (KD&E) and other KD&E activities within ISHLCD	Management Recommendation	Consultations with key stakeholders to identify KD&E linkages and action	Defined Healthy Living KD&E functions/approaches, and Healthy Living specific linkages supporting ISHLCD KD&E activities	July 2009	Director, Healthy Communities Division ARO Regional Director	CHP, Director General
		Management Recommendation	Update the ISHLCD KD&E roles and responsibilities template	Updated ISHLCD KD&E roles and responsibilities	December 2009		CHP, Director General
Intersectoral Healthy Living Network
7	Develop Terms of Reference for the IHLN and ensure their alignment with the existing HLIG Terms of Reference	Agree	Draft Terms of Reference with healthy living stakeholders and seek approval from the Population Health Promotion Expert Group	Approved IHLN Terms of Reference	March 2010	Director, Healthy Communities Division	CHP, Director General
	(a) Clarify the roles of the IHLN and HLIG		Consultation with healthy living stakeholders through existing mechanisms (i.e., Healthy Living E-bulletins)	Confirmed and documentation of the unique roles of the HLIG versus the IHLN	January 2010
			Confirm with the Population Health Promotion Expert Group	Communication of the unique roles of HLIG and IHLN through existing tools to appropriate groups	January 2010
			Confirm with the Population Health Promotion Expert Group	Engagement of new networks	March 2010
			Identify and link with additional relevant networks	Development of recommendations for access to new resources	June 2009 and ongoing
	b) Strengthen the HLIG with new financial and secretariat resources	Disagree Funding is consistent with similar F-P/T groups reporting to the Public Health Network Council.Funding is consistent with the Population Health Promotion Expert Group.
Social Marketing
8	a) Improve the alignment and delivery of social marketing activities	Agree	Develop joint planning processes and discussions between Healthy Living and Social Marketing	Agreement between Social Marketing and the Healthy Living Program outlining joint initiatives where	July 2009	Director, Healthy Communities Division Director, PHAC Communications	CHP, Director General
		Agree	Develop a monitoring and reporting system for social marketing activities	Performance measurement framework	July 2009		CHP, Director General
	b) Consider establishing long-term strategic partnerships to deliver healthy living social marketing activities	Agree	Initiate discussions with key partners on how best to deliver social marketing activities	Development of recommendations on social marketing delivery processes	September 2009	Director, Healthy Communities Division Director, PHAC Communications	CHP, Director General
		Agree		Development and initiation of an implementation plan based on the recommendations	January 2010		CHP, Director General
Overall ISHLCD Program and Evaluation Recommendations
9	Ensure all ISHLCD Functional and Program Components Gs & Cs adhere to the forthcoming findings and recommendations from the PHAC Gs &Cs Realignment Initiative	Management recommendation/	Review Gs&Cs monitoring annually and implement new recommendations and policies as appropriate	Annual review of Gs&Cs monitoring as per Standard Operating Procedures	December 2009 & Biannually	Director, Healthy Communities Division CCDPC, Director, Chronic Disease Prevention Division ARO Regional Director	CHP, Director General
10	Develop an approach and instruments to systematically assess the common immediate outcome of engagement which crosses all ISHLCD Functional and Program Components	Management recommendation	Determine scope, consult with stakeholders, identify designs, indicators and measures to systematically assess engagement	Achieve consensus on a definition of engagement	September 2009	Director, Healthy Communities Division CCDPC, Director, Chronic Disease Prevention Division Director, PHAC Communications ARO Regional Director	CCDPC, Director General
			Develop, pilot and implement tool(s) and methodology to assess engagement	Pilot report	January 2010
				Finalized Tool(s)	June 2010
				Initiate data collection	December 2010
11	Establish a performance measurement framework and monitoring system for the ISHLCD as a whole to track key outputs and intermediate outcomes	Management recommendation	Consult Monitoring and Evaluation Working Group members on an on-going basis to align the functional and program components’ performance measurement frameworks with the ISHLCD’s measurement framework and PHAC’s Performance Measurement Framework	Performance measurement framework	March 2010	Director, Healthy Communities Division CCDPC, Director, Chronic Disease Prevention Division Director, PHAC Communications ARO Regional Director	CCDPC, Director General
				Report outlining partial implementation of the performance measurement system	December 2010
			Determine scope, consult with stakeholders, develop performance measurement framework, including targets, design system, pilot and implement the performance monitoring system	Implementation of the performance measurement system	March 2011
12	Identify and communicate the KD&E linkages across Functional and Program Components of the ISHLCD matrix.	Management recommendation	Define a Strategy-wide KD&E approach.	Consensus meeting to build a working relationship	September 2009	Director, Healthy Communities Division CCDPC, Director, Chronic Disease Prevention Division CCDPC, Director Evidence and Risk Assessment Division ARO Regional Director	CCDPC, Director General
				Updated ISHLCD roles & responsibilities documents	October 2009
				Joint ISHLCD KD&E Operational plan	January 2010
13	Identify, assess and communicate to stakeholders internal and external ISHLCD coordination mechanisms reflecting best practices for matrix management and an integrated approach to healthy living and chronic disease prevention and management	Management recommendation	Examine current ISHLCD matrix functions to identify lessons learned	Lessons learned Report	August 2009	Director, Healthy Communities Division CCDPC, Director, Chronic Disease Prevention Division Director, PHAC Communications ARO Regional Director	CCDPC, Director General
			Compare ISHLCD matrix lessons learned with lessons learned and best practices of matrix management organizations in the public sector and share this analysis with PHAC Matrix Management Training Working Group	Environmental scan of matrix management research and evaluations in the public sector to determine critical success factors and lessons learned	December 2009
			Develop a business case outlining risks and required resources for future success	Business case to support ISHLCD coordination mechanisms presented to Branch Executive Committee	March 2010

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